An Introduction to Microsoft Purview for Data Loss Prevention

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Microsoft Purview for DLP (Data Loss Prevention)


Protecting Sensitive Information in a Digital World

With the proliferation of data across devices and cloud applications, organizations need robust tools to protect sensitive information from insider threats and accidental leaks. Microsoft Purview provides a comprehensive Data Loss Prevention (DLP) solution that works across services like Exchange, SharePoint, OneDrive, and Teams while also connecting to endpoints and on-premises repositories.

What is Microsoft Purview?

Microsoft Purview is a unified data governance and compliance platform that combines Azure Purview capabilities for cataloging data sources with Microsoft 365 compliance features. It offers data visibility, helps manage privacy and regulatory risks, and secures data across cloud apps, on-premise systems, and endpoints.


Key Features of Microsoft Purview

Data Security

  • Data Loss Prevention (DLP)
  • Information Barriers
  • Information Protection Labeling
  • Privileged Access Management

These features help organizations discover where sensitive data resides, monitor access, and set protective policies.

Data Governance

  • Global Data Catalogs with Classification
  • Data Mapping and Visualization
  • Data Retention Policies
  • Monitoring Data Usage and Flows

This provides comprehensive data oversight across cloud services and on-prem systems.

Compliance

  • Track Regulatory and Internal Policy Requirements
  • Automated Actions to Enforce Compliance Rules
  • Auditing and Reporting
  • eDiscovery Searches Across Content Repositories

These capabilities enable organizations to govern and protect data consistently across their digital estate.

How Does Microsoft Purview Work for Data Protection?

Microsoft Purview approaches data protection through integrated data loss prevention policies. It works by:

  •   Scanning content across apps and locations to identify sensitive data using keywords, patterns, labels, etc.
  •  Monitoring user activity on sensitive content.
  •  Triggering policy actions like warning users, blocking sharing, quarantining files, and more when risky actions are detected.
  • Providing alerts and reports to respond to DLP incidents.

       

Where Can Microsoft Purview Be Applied?

Microsoft Purview extends DLP across various Microsoft 365 workloads, including:

·      Exchange Online (Outlook)


·         Word, Excel


·         Microsoft Teams

  •   Windows 10 & 11 Devices
  •   On-Premise File Shares
  •   Power BI Environments

Licensing and Availability

Microsoft Purview DLP policies are included with Microsoft 365 E5, Microsoft 365 E5 Compliance, and Microsoft 365 E5/A5 Information Protection & Governance subscriptions. Some features may require an E5 license.

Microsoft Purview Data Loss Prevention is a part of the Microsoft 365 E5 Compliance ($12.00 user/month) Suite.

Advantages of Microsoft Purview for Data Protection

·         Integrated sensitive data discovery across cloud and on-premise

·         Unified management through Microsoft Purview portal

·         Context-based policy engine

·         Extends DLP safeguards to more apps and locations

·         Leverages Microsoft AI and machine learning

·         Helps meet compliance obligations like GDPR

Conclusion

With integrated visibility, intelligent classification, and automated protection controls across your digital estate, Microsoft Purview provides a holistic data loss prevention solution tailored for modern hybrid environments. Its unified approach to data security, governance, and compliance offers robust safeguards against insider risk, helps simplify regulatory compliance, and allows organizations to build trust by better securing sensitive information.


Milan Agravat

                                        

                                                                                                                     






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